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EVENT PLANNING: A GUIDE The process of thinking about and organizing the activities to be done an occasion is known as event planning. The proper management of the system is usually ensured by an event planning DJ. For a successful event, a process has to be followed to achieve the best results. First, it involves developing the goals and objectives of the event. A team is then composed to work on various activities that are to be done during the event. The teams include, the event manager, Chairpersons of various subcommittees such as the speakers, venue management, entertainment, publicity, volunteer management and sponsors. Generate a convenient date for the event. A maximum numbers of 6 months should be incorporated when setting the date for the event. Consult with some key participants and ensure that the dates do not coincide with the holidays or any other special days. Brand your event to make it stand out and make as many people as possible want to be part of it. To brand your event well you can use appealing themes that will attract people to the event. Brainstorm on the theme that give information about the event in a nutshell, create a tagline or a slogan that describes the event further. Thereafter, come up with a logo that will offer an immediate recognition for your event. All these are to be included in the publicity items such as the water bottles, T-shirts, bags, caps etc.
Practical and Helpful Tips: Experts
Come up with a general plan that involves all the activities in the event. This includes the venue, logistics, presenters, entertainment, publicity, registration, partner management and volunteer management. Regulate the administrative process by ensuring your planning is moving on well especially on the registration, budget, guests and speakers list. For easy registration process, doing an online registration through the event management system will ease a lot of work.
Practical and Helpful Tips: Experts
Find and establish sponsors and partners who will help in making the event a success. Get support from sponsors from both the private and national organization to help in funding a portion of the event. Auctioning can also be a solution to event funding whereby some products are priced to the local business companies in exchange for their great support. Partnering with organizations may also help in acquiring a venue especially for the organization or even assist with staffing the event. Come up with a plan for publicity to promote the event well mainly through the social media and other platforms like websites. Ensure the plan incorporates the post-event thank you letters, acknowledgement from sponsors and articles with various messages about the event’ success. Come up with a budget that has all the things in the master plan included. To end the planning, ensure you go through an evaluation process to determine success of the project. Louisville Event Planning provides event planning services that is incorporated with a DJ who will ensure all software are working well.